I have been swamped recently with work. No, it’s not of the homework variety that has been so commonplace over my last 13 years of schooling. It’s real, honest-to-goodness, work. With a million things to get done, I have been revaluating how efficiently I get things done and what system I use for day to day items.
Drawing my inspiration from this post via Lifehacker, I have compiled my way of Getting Things Done (GTD) system.
- GMail, like woah. Some claim that GMail is quirky and not as slick as Yahoo’s to-be launched email system. I disagree because GMail is invaluable when it comes to keeping track of “conversations” that sometimes can have over 12 replies a day to a single topic. I am a forgetful person that can’t keep track of the titles of emails. Search is wonderful, should I need to look things up too.
- Newsgator. This is my RSS feed reader and it saves me a lot of time in reading news which keeps me in touch with the world all the way over here in China. It brings together all the news I want from headlines of the New York Times to tech news from CNET to personal blogs I read.
- Superman Notebook. This allows me to record different items, ideas, events, etc. when I am away from the computer. I manually transfer things from the notebook to the computer when necessary. This seemingly mundane task of transferral allows me to review what I need to do.
- Google Desktop. I keep my to-do list always in view along with a electronic notepad (“scratch pad”) for longer notes to self.
- Mozilla Sunbird Calendar. I have been trying this utility out to keep track of appointments and meetings. Since I don’t need to forward items to my cell phone, email, or IM, this plain and simple calendar application works just fine.
- Blog. The blog helps me keep friends and family updated as to what is going on over here in China. It does not necessarily replace emails to individuals, though. It is a good way to document my experiences and organize my thoughts.
- Cell Phone and SMS. Exchanging quick messages via SMS is essential to remembering meetings and following up on details. I send messages out as reminders and for simple questions that may need immediate responses.
- FTP Server. I host a bunch of songs and videos for my cast to check out. They work on the “musical style” by listening and viewing materials.
- Google Groups. Similar to the FTP, I can archive all my messages and attachments to the cast so if they lose a document like a schedule or letter, they can go find it themselves. It also serves as a mailing list so I can distribute info to my cast and crew quickly.
- Flickr. Photo posting for the Ryan fan club, enough said.
There you have it, my way of GTD. That said, I am thinking of adding a Personal Digital Assistant (PDA) to the mix but I am figuring that carrying another electronic device (cell phone, mp3, camera) would be burdensome. Integrated solutions (smart phones/PDAs) that can do it all are expensive though.